Assets are grouped

Groups are usually related to the companies or trades/expertise that will carry out inspections/services and repairs on the assets in the group.

When using InspectR application the person logged on sees only assets from his/her chosen group. Users can belong to more than one group, for example the client or building owner would typically belong to all groups.

Products

Are equivalent to types of assets such as Air Handling Units, Heat Alarms, Smoke Alarms, Control Panels etc. These documents would typically show technical details, parts, instructions for servicing etc or would link to the manufacturer’s website for more details.

Sites and Buildings are represented by a series of images linked together...

by drilldown symbols that allow the application users to identify the locations of all assets. The images can be CAD drawings, photos or scans of architects drawings, photographs (from a mobile phone) or digital schematics. Photographs and schematics work well for buildings where CAD drawings don’t exist. All images are automatically optimised for internet/website usage.

Setting up the asset register

The best scenario is to have CAD drawings showing room and equipment references that tie in with a database of assets. The worst is when you have no database of assets and no drawings to locate them. InspectR is the easiest and most effective solution to create a visual and accessible asset register from either scenario or a combination of both.

Phases v cyclic maintenance

InspectR allows for a mixture of phased inspections and cyclic maintenance. Phased inspections can be used for a large building to split up groups of assets (for examples into floors) and assign staggered inspection dates to individual phases, thereby spreading the work and giving achievable response dates to the work. Cyclic maintenance is where a years schedule is setup for certain assets. New jobs are created (ie. appear on InspectR) a number of days in advance of the ‘Do By’ date. Items can have different types of inspections e.g. full annual or visual weekly. Each inspection type can have a number of different checks or operations associated with it as well as a target time and associated cost.

Communication

Full internal and external emails and user profiles with photos are available.

Quality

Using InspectR demonstrates/guarantees a high quality, organised and efficient service to the building owners. This in turn will keep costs down to a minimum while delivering a high quality inspection/maintenance service to your client.

Organisation

InspectR offers a very accessible way of setting up an asset register using visual symbols in location. This structure still has the ability to hold full technical information on complex electrical equipment and plant if required. Inspectors have layout reports printable offsite to aid them with their work on site.

Accountability

Transparent operation. The schedules, the assets themselves, their whereabouts and their full history of inspection both passes and failures can be seen by selecting any particular asset. Reports are available to quantify the number of assets to be inspected, have passed or have been failed and why.

Technical

InspectR uses standard industrial strength, state of the art Microsoft technology including Asp.net 2.0, Internet Information Server 6 or 7, Ajax, XML, SQL Server 2005 – this guarantees future compatibility problems will be minimal. As InspectR is a web application it is browser based and no software rollout is ever necessary. The system is available to authorised users from wherever there is an internet connection

Statistics

Can be produced to show for instance the number of services and inspections by building, by type/group, by product etc. Reliability of equipment can be shown once sufficient weight of data has accumulated.

Key Performance Indicators

Can be identified and monitored using InspectR.

Compliance with Statutory Regulations

Can be demonstrably proven.

Reports

Can highlight failures and missing or moved items.